Crowne Plaza Knoxville University Downtown

February 16th – 20th 2023

TRIP HIGHLIGHTS

SHABBATON

SATURDAY NIGHT

SUNDAY

REGISTRATION DETAILS

WHAT IS THE COST?
ARE THERE ANY DISCOUNTS?

The cost of the event is $675. Participants who register and put down a deposit of $150 by December 26 can take advantage of our Chanukah Special Pricing of $599 for the week of Chanukah! An initial deposit of $150 will be required in order to hold your spot at the time of registration. On Tuesday December 27, the early bird pricing will kick in at $625, with a deposit of $150 due. On Tuesday January 17, the regular pricing will begin at $675 with a deposit of $300 due.


Sibling Discount: $50 off per teen

NCSY Elite/JSU Level Up Discount: Chanukah and Early Bird tickets are eligible for up to $150 in Elite credits. Regular tickets are eligible for up to $200 in Elite Credits. Rewards will be available for redemption on your Qarrot app (reward levels of $25, $50, $100, $150 & $200).

Please note: Limited space available and subject to approval by the Regional Administration. Teens must have parental approval in order to complete registration.

HOW DO I PAY?
WHAT’S THE CANCELLATION POLICY?

Click here to login into your ‘myncsy” account to pay. If you forgot your login you can look up the event on the bottom left side of the window. If you need help with processing your payment please contact muschels@ncsy.org

All outstanding NCSY balances MUST be cleared in order to qualify for participation at Winter Regional. If you have any outstanding balances from past events, someone from the Regional Administration will contact you and provide the necessary payment links.

Cancellation policy: Due to space constraints, we will have to be extremely vigilant regarding cancellations. Any cancellations before January 23th are eligible for a full refund. Between January 24-Feb 6 there will be a 50% refund available. After Feb 6th, no refund will be available.

WAIVERS

All participants must complete and submit the general OU liability waiver (in your MYNCSY account) as well as a skiing waiver that is required by the ski resort. If you plan on Skiing or Snowboarding, please download the ski waiver HERE. If you plan on Snowtubing please fill out THIS waiver only. After your fill it out please send back to southernwaivers@ncsy.org.

TRANSPORTATION

BOCA RATON


Departing from the Fountains Center, 7200 W Camino Real

Departure: Thursday night, appx 7:00pm

Arrival: TBD

HOLLYWOOD


Departing from Winn Dixie

Departure: Thursday night, appx 6:30pm

Arrival: TBD

KENDALL



AVENTURA

BOYNTON BEACH

Departing from YI of Kendall

Departure: Thursday night, appx 5:00pm

Arrival: TBD

Departing from Skylake Synagogue

Departure: Thursday night, appx 6:00pm

Arrival: TBD


Departing from Walmart

Departure: Thursday night, appx 7:30pm

Arrival: TBD

Greater South Transportation Information

Contact your City Directors for Transportation Details:


Savannah: Eli Lob (912) 429-2836, lobe@ncsy.org


Charleston: Shalom Mimran (843) 609-2050 rabbi@dortikvah.org


Jacksonville: Joey Hamaoui (305) 764-7212 hamaouij@ncsy.org


Orlando: Daniel Nabatian (516) 426-8484, nabatiand@ncsy.org


Charlotte: Adina Peck (704) 550-6611, pecka@ncsy.org


Myrtle Beach: Aviel Avidan (201) 362-1779, avidana@ncsy.org


All other inquiries: Shani Muschel, muschels@ncsy.org


PACKING LIST

It will be very cold in Tennessee at night. So make sure to bring warm clothing.

ESSENTIALS FOR PACKING:

Winter Gear: coat, gloves, scarf & hat.

Shabbat Clothes:

-Girls: Dress, nice skirt and top (layer for warmth)

-Boys: Dress shirt and slacks (layer for warmth)

Tefillin, tzitzit, kippah

Mask for airport, airplane and any attractions that require masking


SKIING ESSENTIALS:

Layering is absolutely essential for maximum warmth and dryness. With layers, you can easily add or shed clothing as you choose.

Other items to consider:

SKI SOCKS

SKI PANTS

SKI HATS

SKI GLOVES & MITTENS

SKI GOGGLES

NCSY CONDUCT, POLICY & BEHAVIORAL STANDARDS

NCSY and the Orthodox Union strive to create an environment in which NCSY participants and NCSY adults can interact in a safe, appropriate, and halakhic (Jewish law) environment. Everyone actively involved with NCSY anywhere in the world is expected to contribute positively to this atmosphere. If you have been made to feel uncomfortable or treated inappropriately, please call the Ombudsman Telephone Hotline at 212-613-8361.


Our top priority is the health and safety of your children. Our goal is to run successful, inspirational and impactful programs in a structured environment with clear rules, policies and guidelines in place and enforced. We know that you are entrusting us with your children for the duration of the event and we take that responsibility extremely seriously.

As such, there will be ZERO tolerance for:

* Violence, depending on the seriousness of the act, may result in referral to law enforcement authorities.

*Bullying, hazing, harassment, sexual abuse or assault will be grounds for dismissal and may result in expulsion from all future NCSY events.

* Foul, obscene or profane language of any sort (verbal, written or electronic) is unacceptable.

* Smoking or vaping at an NCSY event may be grounds for immediate dismissal from the event at the earliest practical time.

* Possession and/or use of alcoholic beverages at an NCSY event is grounds for immediate dismissal from the event at the earliest practical time, and may be subject to further disciplinary action at the discretion of the Regional Director in consultation with the National Youth Commission.

* Possession and/or use of illegal drugs and controlled substances at an NCSY event is grounds for immediate dismissal from the event at the earliest practical time, and may be subject to further disciplinary action at the discretion of the Regional Director in consultation with the National Youth Commission.

* Bringing illegal weapons (such as guns, switchblades, sharpened box cutters, sharpened screwdrivers, etc.) to an event will result in confiscation of the weapons, expulsion from the event at the earliest practical time, and may also be referred to the appropriate law enforcement authorities.

Parental Responsibilities:

In the interest of protecting NCSY participants, parents are expected to disclose to the lead NCSY Adult overseeing an NCSY event, any medical, physical, or psychological condition. This includes alerting the NCSY Adult concerning medications, allergies, special accommodations and special dietary needs. Parents must also provide an available emergency contact in advance of the event.

Should a situation arise over the course of an event when the lead NCSY Adult is concerned regarding a teen’s physical, psychological, or emotional well-being, or that it is revealed that medical or other relevant information was not disclosed on the waiver and/or medical form, standard procedure is to send the teen home at the parents’ expense and without a refund.

In addition, there are other occasions when a teen would be sent home at the parents’ expense and without a refund, which occur when the teen has violated NCSY policy.

Medication:

In order to be qualified to attend a NCSY program, a teen who is currently taking any sort of medication should be able to administer it on his/her own and must bring only the appropriate amount needed during the program. All this information must be disclosed on medical forms that will only be seen by designated supervisory personnel and will be kept private.

As part of the registration the participant and the parents of the participant acknowledged reading and agreed to abide by the above rules and regulations.

SCHOLARSHIP RAFFLE

Thanks to the generosity of our donors, every dollar in raffle sales you generate, goes DIRECTLY to your Winter Regional Balance!

That means if you can sell 60 tickets, you are on your way to ski!

See HERE for complete prize list and rules. (All of the prizes for this raffle have been generously donated or sponsored by friends of NCSY).

Send this link to friends and family to sell tickets online: southern.ncsy.org/raffle.

You can get tickets by contacting your City Director or by requesting raffle tickets that can be mailed to you from our office

In past years, NCSYers like you used great initiative and because of their determination they were able to attend Winter Regional for FREE.

If you made your $150 deposit or arranged for a payment plan but ended up raising the full amount of the Shabbaton, please contact us- you’ll be entitled to a refund.


More details can be found here:

FAQ’s

GENERAL INFORMATION
  1. The 411: What, Who, When and Where? Winter Regional Ski Retreat is the largest yearly gathering for Jewish High School teens in Southern NCSY. There will be close to 300 NCSY’ers representing the cities that make up Southern Region. Buses will be leaving from South Florida on Thursday night, February 19th and returning Sunday night, February 20th, 2023. This year Winter Regional will be at the Crowne Plaza Hotel in Knoxville TN with skiing at the Wolf Ridge Resort.
  2. Who is the Southern NCSY Winter Regional staff? Get to know our staff members: https://southern.ncsy.org/staff/
PAYMENT INFORMATION
  1. How much does it cost and what does that include? The cost is $675. We are running a special of $599 for the week of Chanukah. Early Bird pricing of $625 will begin after that and will end January 16th. After that, price will go up to $675.
  2. When is payment due? An initial deposit of $150 is due to hold your spot for Chanukah and Early Bird pricing. On January 17th the deposit increases to $300. For regular pricing a deposit of $300 is due. On February 6, 2023 – your full payment* is due to continue to hold your spot. *Your full payment amount depends on your date of registration. If registered before January 17, 2023, taking advantage of the Early Bird Special, your full payment $625. If registered after January 17, 2023 your full payment is $675.
  3. Are there any Payment Plan options? Yes. To break up your payments over a longer period of time, you can choose to split up your payments into 4 parts when you register for the event.
  4. Are Scholarships Available? Yes! We really want to help you . Siblings are eligible for a $50 discount per teen. Chanukah and Early Bird tickets are eligible for up to $150 in Elite credits. Regular tickets are eligible for up to $200 in Elite Credits. Rewards will be available for redemption on your Qarrot app (reward levels of $25, $50, $100, $150 & $200).
  5. What are all the dates that I need to remember?

December 16, 2022 – Last day for Chanukah special with $150 deposit due

January 16, 2023 – Last day for Early bird registration with $150 deposit due

January 17, 2022 – Deposit increases to $300 to hold your spot

February 6, 2023 – Must be paid in full to hold your spot

REGISTRATION
  1. How do I register for Winter Regional? The first thing you must do before you are able to register is to create a MYNCSY account. Go to southern.ncsy.org and click on REGISTER. Please note that there are two different account types. FOR PARENTS: As a parent, you have the ability to control your teens registration. To do this, please select that you would like to create a parent account. Then you can enroll your teen(s) and then register them for events. FOR TEENS: As a teen, you are able to create your own account and you can register yourself for events.
  2. Do I have to fill out all of the information in my registration profile? Yes. It is very important that you fill out all of the information in your profile. As we will be traveling relatively far for this Shabbaton, we really must have your medical information on file including Insurance Carrier, Group # and Pediatrician name and phone number.
  3. What if I am having trouble registering? Who can I contact if I can’t log in to my account? Contact Shani Muschel at muschels@ncsy.org.
  4. Can I register without making any payments? You are more than welcome to register without making a deposit, however, a $150 deposit is due to hold your spot. A lot of people will be registering and we will only be able to accommodate those who have made payments according to the payment timeline.*Your full payment amount depends on your date of registration. If registered before January 17, 2023, taking advantage of the Early Bird Special, your full payment $625. If registered after January 17, 2023 your full payment is $675.
  5. Why do I need two waivers? Why is it so important? What is the waiver for? One of the waivers is the OU’s general liability waiver, which covers you for anything that may happen on the trip and is crucial to your involvement. The other is a ski waiver for all the ski activities at the resort which is required by the resort in order to participate in any activities.
  6. What medical information is necessary? It is very important that we have basic information like Health Insurance Company, Policy or Group Number, Pediatrician Name and Phone number, any allergies or medications that will be take on the Shabbaton.
  7. What if I need to cancel? Any cancellations before January 23th are eligible for a full refund. Between January 24-Feb 6 there will be a 50% refund available. After Feb 6th, no refund will be available.
TRANSPORTATION
  1. What is the bus information and times of Departure & Arrival? Kendall: TBD Skylake: TBD Hollywood: TBD Boca: TBD Boynton Beach: TBD Greater South: TBD (Please refer to our website which will be updated as we near the date of the event and will continue to be updated on a regular basis.)
  2. How do I select which bus I would like to be on? The City that you choose to depart from should be the same that you return to.
  3. What can I do/bring to make the bus ride more comfortable? You can bring a light blanket, your pillow, something to drink and your favorite snacks. Snacks will be provided but it’s always best to bring food that you like (make sure it has a reliable Kosher Certification). See list here
FOOD
  1. What food is included on the Shabbaton? Teens should eat dinner at home on Thursday or pack dinner before coming to the buses. From Thursday late night until Sunday night dinner all meals will be provided by NCSY. This includes additional snacks and drinks on the bus.
  2. What if I have special dietary needs? We are equipped to accommodate special dietary needs such as allergies, gluten free and vegetarian. If you require a special diet please make sure you indicate this is in the medical notes section of the convention online application.
  3. What are reliable food certifications? Please see this list of Reliable Kosher Certifications.
  4. What food do I need to bring? Teens should eat dinner at home on Thursday or pack dinner for the plane before coming to the airport. It will keep you from being too hungry on the flight to Charlotte. Feel free to bring any snacks or drinks that you would prefer as long as they have a Reliable Kosher Certification.
ACCOMODATIONS
  1. What are the sleeping arrangements at Winter Regional? Boys and girls will sleep separately in spacious, beautiful hotel rooms.
  2. Can I request who I want to room with? Yes, you can. When you register, you can make your rooming requests.
  3. How many people per room? Due to safety guidelines we will be limiting the occupancy to 3 teens per room.
  4. Can I be placed with everyone I request? We will do our best to accommodate rooming requests but we can not guarantee that you will be placed with all of your requested roommates.
  5. What if I don’t have anyone to request as a roommate? There are a lot of wonderful teens on the Shabbaton and our coordinators will put you with a great group allowing you meet some new people.
  6. What do I have to bring to this Shabbaton? It will be very cold in Tennessee at night. So make sure to bring warm clothing. Here is our list of packing suggestions:

ESSENTIALS FOR PACKING:

Warm clothes, Winter Gear: coat, gloves, scarf & hat.

Shabbat Clothes:

Girls: Dress, nice skirt and top (layer for warmth)

Boys: Dress shirt and slacks (layer for warmth)

Tefillin, tzitzit, kippah

PROGRAM
  1. What will we be doing? Our Sunday ski adventure will take us to WOLF RIDGE SKI RESORT for the day. Participants will have the option to choose between skiing, snowboarding and snow tubing. The Shabbaton price includes gear basics such as lift tickets, ski boots, skis & poles or snowboard, and a beginners level group lesson.
  2. Will I have any free time with my friends to enjoy the grounds? Yes.
  3. What activities will there be on Sunday at the Ski Resort? Participants will have to choose either Skiing, Snowboarding or Tubing as one of the three activities.
  4. How much spending money should I bring? It all depends. There will be an opportunity to purchase some snacks at the rest stops. Also, there will be an opportunity to rent Extra Skiing Equipment; this includes, bibs (snow pants similar to overalls) for $15 and helmets for $10.
  5. Do I have to go skiing, what if I want to sit it out? There will be a place where NCSY’ers can socialize who either don’t want to ski or are temporarily sitting out.
  6. What happens in the case of a medical emergency? We will call any numbers or send messages to emails addresses that we have on file for you as well as any to any of your emergency contacts.
  7. What should I bring with me for skiing?

SKIING ESSENTIALS:

Layering is absolutely essential for maximum warmth and dryness. With layers, you can easily add or shed clothing as you choose. There are three pieces in the layering system:

1.     Inner Layer – The purpose of the inner layer is to draw the sweat away from the skin to the next layers, which makes the wearer feel warmer and more comfortable. A good choice for the inner layer is lightweight, Polyester type or Lightweight Capilene. Avoid pure cotton and 100% nylon. Cotton alone retains moisture and will only make you colder as you sweat. Nylon does not breathe, so, it is not recommended.

2.     Middle Layer – A middle layer polar fleece is ideal. A light fleece or micro fabric turtleneck is also appropriate for this layer. Again, avoid cotton pieces while snow skiing.

3.     Outer Layer – Waterproof, windproof fabrics are best for the outer layer. A pullover is a good choice. A jacket with lots of zippers and pockets to secure things while skiing.

Other items to consider:

SKI SOCKS

Ski socks are specially designed to be just the right thickness according to ski boot manufacturers. They are knee-high, seamless, thermal socks that keep the feet warm and keep moisture from the skin, while the special spongey weave cushions the feet in the boots. Note: Thick Wool Socks; No Cotton.

SKI PANTS

Substitutes like jeans should not be considered. Pants should be waterproof and high-waisted to protect the small of your back.

SKI HATS

Woolley hats or fleece peaks are essential for warmth and protection from the sun. Did you know…40% of your body heat is lost through the head alone? A ski hat is essential for comfort and health.

SKI GLOVES & MITTENS

Cold hands can ruin a ski holiday. Not enough emphasis can be placed on the importance of good quality gloves.

COMMUNICATIONS
  1. What if I need to reach my teen over the weekend? There is cell phone reception in Gatlinburg
  2. What if I have additional questions? Please contact your local City Director directly with any specific questions.

South Florida:

Coral Springs/Parkland: Rabbi Ben Klein (248)-761-8424, kleinb@ncsy.org

Boca Raton: Rabbi Shmuel Barak (305)-619-4571, baraks@ncsy.org

Broward: Rabbi Moshe Freilich (917)-972-3647, freilichm@ncsy.org

Greater Miami: Rachel Brecher (786)-543-6851, brecherr@ncsy.org

Palm Beach: Rabbi Aryeh Berzon (561)-343-9802, berzona@ncsy

Savannah/Charleston: Eli Lob (912) 429-2836, lobe@ncsy.org

Orlando: Daniel Nabatian (516) 426-8484, nabatiand@ncsy.org

Jacksonville: Joey Hamaoui (305)-764-7212, hamouij@ncsy.org

Charlotte: Rabbi Chanoch Oppenheim (980) 355-2355, oppenheimc@ncsy.org

All other inquiries: Shani Muschel muschels@ncsy.org



HOW CAN I APPLY MY NCSY ELITE POINTS?

Step 1. Login to your NCSY Elite Account (If you dont have the qarrot app I suggest you download it)

Step 2. Go to “my rewards” and scroll until you find the “$ Program Credit for Spring Regional Retreat”

Step 3. Select it and proceed to checkout

Step 4. Once processed the office will apply the purchased credit amount within 24 hours

HOW CAN I APPLY MY JSU LEVEL UP POINTS?

Step 1. Login to your JSU Level Up Account (If you dont have the qarrot app I suggest you download it)

Step 2. Go to “my rewards” and scroll until you find the “$ Program Credit for Hahn Weekend Adventure”

Step 3. Select it and proceed to checkout

Step 4. Once processed the office will apply the purchased credit amount within 24 hours